Storing documents by lifecyle phases
In a business partner meeting (always an excellent source for blog ideas) in Beijing an interesting question popped up: "How should I split a (Domino) database if it gets really huge". The usual approaches are to split them along location or department lines. However in the discussion an interesting alternative approach emerged: 
Document go through 4 phases:
- Draft: the document gets created but is not complete yet. Very often that state is neglected by Stalinist validation code.
- Current: The document runs through a workflow and people actively work with it, changing it often (e.g. add approvals)
- Historic: The document reached its final form and does not change any more. The document is still relevant and is looked at (often)
- Old: Nobody cares for the document any more, but you want to keep it for compliance or forensic reasons
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